Creating and Configuring a Workspace
Workspaces in GPT Mates are thematic areas designed to group collaborations (Collabs) involving the same users, macro projects that need to be divided into multiple Collabs, or projects addressing similar themes. Here’s how to create and configure a workspace:
When to Use Workspaces?
Workspaces are dedicated spaces that allow you to organize and structure collaborations within the organization. They are particularly useful for grouping projects or initiatives with similar themes or involving the same members. By using workspaces, you can improve task management, facilitate communication and coordination among team members, and ensure a clear and efficient structure for all your collaborations.
Steps to Follow
- Access the Creation of a New Workspace:
- Click on the black downward arrow icon located to the right of the organization's name at the top left of the application screen.
- From the drop-down menu, select "Create a new workspace."
- Configure the New Workspace:
- Workspace Name: Enter a name for your workspace. Ensure it is relevant and descriptive to facilitate collaboration management.
- Workspace Visibility:
- Public: This workspace will be visible to all members of the organization.
- Private: This workspace will be visible only to its members.
- Description: Provide a detailed description of the workspace. This description is important as it will be shared with Mates to guide them on the overall context of the workspace collabs.
- Language: Select the primary language used in the workspace. This indicates to the Mates which language they should prioritize in their responses, which is especially useful in an international context.
💡 The name, description and language of the Workspace are crucial for helping Mates understand the context, tasks, and expectations, thereby improving the quality and relevance of their contributions.
- Validate and Create the Workspace:
- Once all information is filled in, click "Validate" to create the new workspace.
- Edit an Existing Workspace:
- To edit an existing workspace, click on the three-dot icon next to the workspace name.
- Select "Edit workspace" from the drop-down menu.
- Modify the workspace details (name, description, language) and validate the changes.
- Manage Workspace Members:
- In the "Members" section of the workspace edit window, you can add or remove members.
- Enter the email address of the members to add and select their role (User, Admin, etc.).
- Click "Grant access" to give them access to the workspace.